Instructions on Online Application Process
for Non-Academic Vacancies


What should I do before applying?

Before you start your application, it is important to read the Vacancy Notice and the relevant SOR published by USJ. They outline the expected qualifications and salary structure for the advertised positions. It will assist in deciding if your skills and abilities match the requirements of the vacancy.

Applying Online

Applicants should apply for vacancies using the online application process only.

How to Apply

You must upload a copy of NIC and other Certificates according to the formats mentioned below. Therefore, keep them ready before starting the application process.

You must “Submit” the application after furnishing all the data. You will not be able to edit the application after submitting it.

Structure of the application

You will be guided through each part of the online Application Form, which will ask you for the following information:

  • Personal Details
  • Educational Qualifications
  • Higher Educational Qualifications
  • Professional Qualifications
  • Service History
  • Extra-Curricular Achievements
  • Head of the Institution’s Consent to Release (for Public Sector Candidates)

Most questions can be answered with a drop-down response or a brief text answer.  Mandatory questions are marked with an asterisk ‘*’.

What are the documents I should upload?

  1. NIC
    • The two sides must be uploaded as one document in PDF (2MB Max)
  2. Educational Certificates
    • Must be uploaded the O/L and A/L certificates in PDF (2MB Max)
  3. Higher Educational Certificates
    • Must be uploaded in PDF (2MB Max)
  4. Professional Certificates
    • Must be uploaded in PDF (2MB Max)
  5. Employment Records/ Service Letters
    • Must be uploaded in PDF (2MB Max)
  6. 7. Extra-Curricular Achievements
    • Must be uploaded in PDF (2MB Max)
  7. Head of Institution’s Consent to Release Letter
    • Download the given format and upload it in PDF (2MB Max) format with the Head’s signature.

Will I see a response to my application?

No.  You will see a notification confirming your successful submission.

Can I apply for more than one post?

Yes.  You can apply for multiple vacancies. However, you will need to submit a separate application for each post.

Do I have to complete the application in one sitting?

Yes. You have to complete the application in one sitting. Therefore, keep them ready before starting the application process.

Can I update my application after submitting it?

No. You will not be able to update the application after submitting it. 

Are my personal details safe?

The University of Sri Jayewardenepura treats personal information as confidential. Your personal information will not be disclosed unless the law permits it, or your permission is given.

Who sees my application?

The following people will be able to view your application:

  • Academic/Non-Academic Establishment Divisions (who manage and administer staff recruitment and data)
  • The Faculty/Department/Division representatives who evaluate your application.
  • The Selection Panel.